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Event planners, production houses, mobile DJs, stage lighting designers, venue owners, and rental companies use LED video walls to enhance their events with impressive visual displays. But they often face the common question as to whether they should opt for LED video wall rental or LED video wall purchase. LED panel rental vs. purchase involves consideration of several factors, like temporary use or permanent installation and renting cost vs. high upfront cost. These factors also include total cost of ownership (TCO), free maintenance or regular checks, along with ROI, flexibility, and versatility.
Therefore, this guide offers detailed insight into LED panel rental vs. purchase, covering ROI, cost, usage, energy efficiency, and performance. It will also feature Rasha Professional’s LED models like RXP 3, RXP3 IP65, On Stage DP, and the Ultraline series, helping you make informed decisions. So, let’s get started.
Event LED display rental or stage LED screen purchase depends on key factors that influence the decision of event planners, mobile DJs, stage lighting designers, venue owners and rental companies. Below, pointers shed light on these factors.
Your business deals with small-scale events with low frequency, festive celebrations, stage shows or branded events.
There is no in-house technical staff for setup and alignment.
You prefer flexibility over long-term storage or maintenance requirements.
There are occasional events with no fixed sizes or formats.
Your business deals with a consistent number of touring productions, and your schedule is fixed with corporate roadshows and church festivities.
You intend to exercise brand control with consistent quality and quick turnarounds.
Your business caters to custom layouts, higher margins, and reduced availability risk.
You prefer to opt for bulk LED wall purchase pricing for reaping the benefits of long-term cost savings.
If you are looking for an indoor LED video wall, an indoor 3.9mm pixel pitch panel is recommended for sharp visuals and high resolution for closer viewing distance. For the outdoor events, an IP65-rated 3.9–4.8mm panel is considered an ideal choice. It offers protection against weather and supports brightness and resolution levels that are perfect for distant viewing.
When deciding about an LED display purchase, the initial CAPEX is important but not the only consideration. It includes factors like cash flow, depreciation over the years, and key differences in variable vs. fixed costs. Understanding these factors helps you calculate the total cost of ownership, the maintenance cost, and the number of events needed to reach the break-even point. It requires understanding of simple formulas that are mentioned below.
Formula of Break-even Events and TCO For Determining LED video screen investment:
The following formula will show how many events reach the break-even point, where buying becomes less expensive than renting.
Break-even events = Purchase Price ÷ (Rental Cost per Event ? Ownership Variable Cost per Event).
The total cost of ownership includes the overall cost of buying the LED video wall over the years with maintenance and running costs.
TCO (3–5 yr) = Purchase Price + (Annual Costs × Years) ? Residual Value.
In today’s competitive world, businesses need to cater to clients’ expectations by delivering consistent quality and making sure of the 24/7 availability of the stock. Depending on the factors listed below, purchasing or renting an video wall panels can influence reliable performance and control over output in real-time.
In peak seasons, the rental stock availability can be limited and may come from mixed batches that can directly influence calibration and pixel pitch, affecting the visual output. LED display purchase ensures that all units of the video wall come from a uniform batch, ensuring consistent performance, color balance, and optimal uptime ensuring adequate control over the image quality.
When you have an LED video screen investment, you can easily standardize the rigging hardware and front/rear service along with locking systems. The repeatability across events and productions reduces the load-in time and minimizes any chances of pixel mismatch and controller issues like compatibility. Checkout step by step guide to setup led video wall display in any venue faster.
Although the LED wall rental cost may appear less in the beginning, ongoing expenses can make the costs higher, and it includes the following constraints.
Many rental companies prefer to keep a small owned package of 6×3 tile base walls and scale with rentals for meeting the requirements of shows like Coachella or the Billboard Music Awards.
Rasha Professional is a reliable name in the industry, offering a range of indoor and outdoor LED wall panels that meet the requirements of both permanent installations and rental setups and touring companies. Models like RXP3 Indoor are lightweight with front-service provision, offering a 3.9mm pitch for corporate setups and houses of worship. The RXP3 IP65 model is outdoor-rated with a weatherproof design and quick-lock frames for faster setups in large-scale events. The On Stage DP Series is designed with touring-grade panels offering high refresh rates along with curved designs. The Ultraline Series offers sleek, energy-efficient output for digital signage and retail. We offer bulk pricing for large orders, as well as options for LED video wall financing, maintenance packages, and training for your team to help serve your customers with LED video walls that provide better ROI and optimal visual output.
From corporate setups to live events, uplift your events with Rasha Professional’s range of indoor and outdoor LED video walls. Call us today!
Purchasing saves money if you host enough shows where the profit per show exceeds the cost of renting (plus setup and transportation). Check using your own costs and the break-even formula.
It is recommended to opt for 3.9 to 4.8 mm. A higher pitch is less detailed but less expensive; a smaller pitch produces sharper images but costs more.
Not everytime. If most of your work is indoors, start with indoor led panels. Only if you regularly perform outside do you need outdoor panels.
To prevent last-minute problems, keep a few spare panels on hand as backups and periodically assess the condition of your wall.
Yes, you can own a base wall and go for renting additional tiles for occasional high-stake shows.
